Contents of an Ambulance Bill Format:
Emergency medical services (EMS) providers charge patients according to the distance travelled, services
provided, or at a fixed price. However, they may charge extra for complex care, such as providing oxygen
or defibrillation.
An ambulance service invoice must detail the services provided. Here's a step-by-step procedure
for billing patients:
Track the Distance
Generally, the ambulance services charge the patients as per the distance travelled. As an ambulance
service provider, if you also charge by kilometres, you must develop a system to track the total miles.
By recording the billable hours, you don't waste any potential revenue.
Include A Header
Create a standard header for your ambulance bill format, which appears on every invoice you write.
Here's the information that you should include:
- Mention the word invoice at the top so your patient knows about the document.
- Logo of the hospital or health care organisation.
- Name of your hospital, address, contact details, and email address.
Include Contact Details of the Patient
Enter the patient's information below the header. You must mention their name, address, and preferred
mode of payment. It makes it easier to list all the details in the ambulance bill during an emergency
for quick action.
Invoice Date and Number
List the date you're preparing the ambulance invoice under the patient's contact information. Moreover,
assign every bill a unique invoice number. When you number a bill, it is easier to track and refer to it
in the future.
A consistent numbering system also helps in the filing of invoices and the organisation of your records.
The most convenient way to number invoices is sequential. For example, your first invoice could be Invoice
#001, your second invoice could be Invoice #002, and so on. If you prefer, you can create a numbering system
that includes the invoicing date.
List Your Services Precisely
Create a list of services that you provide. It helps in organising and simplifying the information.
The list must include a description of each service, such as
- Advanced life support
- Special care transit
- Non-medical
- Hospital transport
- Subtotal of charges
Mention the Prefered Mode of Payment
Your mode of payment can include cheques, cash, credit/debit cards, bank transfer, UPI transfer, and
other such methods. It is convenient for patients when you provide different modes of payment.
Mention the Due Date for Payments
In your ambulance invoice, highlight the payment due date so your client can avoid missing it. Make sure
it pops; use a different font or colour. It serves as a reminder to patients and ensures timely payments.
Add Total Amount
Include the total amount owed, including any applicable taxes and sales taxes, on the invoice. You can
use larger, bolder, or more colourful fonts to emphasise the whole due section on the page.